GDPR

The law has changed and the General Data Protection Regulations (GDPR) came into effect on 25th May 2018. It brought higher standards for handling data and greater expectations for improved transparency, enhanced data security and increased accountability for processing personal data.  Schools have a legal duty to comply with the GDPR.

Please take the opportunity to watch the short video clip below.

GDPR Mind Map for Parents

The GDPR (General Data Protection Regulation) replaced the Data Protection Act (DPA) and set to strengthen and unify all data held within an organisation. For schools, GDPR has a responsibility to inform parents and stakeholders about how they are using pupils’ data and who it is being used by.

 

What does GDPR mean for schools?

A great deal of the processing of personal data undertaken by schools falls under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it means that specific consent will not be needed in the majority of cases in schools.

GDPR ensures data is protected and gives individuals more control over their data, however this means schools have greater accountability for the data:

  • Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.
  • Schools have a Data Protection Officer and must be able to prove that they are GDPR compliant.
  • Schools ensure that their third party suppliers who may process any of their data is GDPR compliant and have legally binding contracts with any company that processes any personal data. These contracts cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
  • It is compulsory that all data breaches, which are likely to have a detrimental effect on the data subject, are reported to the ICO within 72 hours.

The documents below contain all of the relevant GDPR information for parents/carers.

GDPR (General Data Protection) Policy                   Privacy Notice for Pupils and Parent
GDPR DfE Toolkit for Schools - April 2018 Privacy Notice for Staff